PTO BUDGET & REIMBURSEMENT
2023/2024 PTO Reimbursement Information
PTO Reimbursement Information
If you have made purchases for an approved budget item or need the PTO to issue a check to a vendor for an approved budget item, please submit the request electronically to the Treasurer for payment. The form must be filled out completely, and all receipts/invoices must be digitally uploaded before submitting. The PTO is a tax-exempt organization, so we do not reimburse sales tax. Instructions for making tax exempt purchases are detailed in the “Spending & Reimbursement Guidelines” document and our tax exempt certificate in linked above. Please contact the PTO Treasurer, Lauren Hunter.
2024 PTO Spring Budget Cycle
- Friday, April 12 - Deadline for spring budget requests to be submitted
- Tuesday, April 30 at 5:30 - Finance Committee Meeting #1
- Thursday, May 9 at 5:30 - Finance Committee Meeting #2
The Finance Committee is comprised of the PTO executive board, the Principal, Assistant Principal, a faculty representative from each grade level (including related arts), and the chairs of each fundraising event. The Finance Committee reviews and votes on all budget requests presented to the PTO. There are four Finance Committee meetings scheduled during the year. The first two meetings occur in the Spring and begin the budgeting process for the following year’s budget. This is where the bulk of the budget requests are submitted. At these meetings, the committee will review and approve requests up to 70% of the PTO’s available funds for the coming year. The remaining 30% of funds are held back to be available for budget requests that arise during the school year. The fall budget process will take place in October. All parents are encouraged to attend these meetings and participate in the discussion.
Now accepting budget requests for the Spring Budget Cycle! Please click here to complete the form. All submissions must be received by April 12, 2024.
Each request must include the following information:
Explanation of how the request will be utilized, the grade levels benefited, and a description of how JG students will benefit from the request.
Explanation of how the request fits in with the mission of the PTO
Documentation of the cost or detailed quote from the vendor
The person submitting the request must be in attendance at the finance committee meetings to present their request and to answer any questions. If the individual cannot be in attendance, they may identify a substitute to present on their behalf.
Feel free to reach out to Lauren Hunter, Treasurer, at Juliagreenpto@gmail.com with any questions.